FACILITIES MINISTRY/BUILDING TASK FORCE
TODAY AND TOMORROW

Update – November 2018:  WE ARE GETTING CLOSER.
In the most recent two newsletters, the Building Task Force described designs proposed for the new entrance at the East Parking Lot (Rotunda), and a completely transformed Heritage Hall. When one enters the Rotunda and walks through Heritage Hall, he will discover that those antiquated and inconveniently located restroom facilities have been replaced with spacious, accessible, central restrooms and relocated to serve worship, fellowship and classroom space. (You are welcome to read that last sentence a second time if you like.)

AND THERE IS MORE. The kitchenette in St. Andrews Hall has been redesigned and relocated to improve service for fellowship and reception functions. The plan includes expanding St. Andrews Hall about seven feet toward the cemetery. The slight “bump-out” will have a dramatic impact on the utility of the space.

New A/V equipment will be installed in the sanctuary to facilitate livestreaming of Sunday worship services. The narthex, lobby and St. Andrews Hall will enjoy a complete refurbishment. For enhanced security, closed circuit cameras will provide 24/7 monitoring of all entrances.

Next month, the Task Force will publish here a couple of the architect’s renderings of new spaces. Members will learn just how close we really are to seeing our labors come to fruition.

If you have questions, please contact Bob Clark at bclark@lewinsville.org.

Update – October 2018:  Final decisions are being made with respect to interior and exterior design elements before final schematics will be presented to the building task force for approval. Session received an update in September from the task force that included a report from the capital campaign committee describing plans for launching a congregation-wide campaign to raise the funds necessary to achieve our goals.

Last month, the task force reported here on designs for the proposed new entrance to Heritage Hall from the East Parking Lot. When completed, the new entrance will deliver members and visitors into a completely transformed and re-purposed Heritage Hall. New mechanical systems will be installed, including a new central air conditioning system. Internet access will be available in every classroom. An enlarged nursery, together with elementary grade classes will be located on the lower level. Upstairs, on the third level, the entire space will be converted into a new Youth Center and equipped with appropriate A/V technologies. Throughout Heritage Hall, the 1961 era concrete block walls will be covered with drywall. New finishes in every room will cap the transformation of existing program space into state-of-the-art ministry space.

Next month, the newsletter will include a brief description of another new element in the redesign and repurposing of Heritage Hall to meet our future needs.
If you have questions regarding any aspect of this project, please contact Bob Clark or send your inquiry to bclark@lewinsville.org.

Update –  September 2018:  The Building Task Force, co-chaired by John Bowen and Bob Clark, will report to Session at its next scheduled meeting on activities underway to address the planned upgrades and improvements to church facilities. An overall budget reflecting costs for priority elements in the project will also be included in their report.

Over the summer numerous meetings were held with the architect to review design concepts and make final recommendations.

The pace of activity is definitely quickening as we enter the fall.

September will also see the first meeting of the Capital Campaign Committee, chaired by Roland McElroy, as the committee makes plans to engage the congregation in a multi-year effort to raise the funds required to bring the project to fruition. It is anticipated, however, that a capital campaign will not be launched until early 2019.

Many exciting redesign features will be included in upgrades to Heritage Hall and other venues around the church property. The task force will include a general description of at least one new feature in the newsletter each month. Surely the most anticipated is the new primary entrance on the east end of the present building. A graceful canopy will welcome all visitors into the education building and provide a direct path to the sanctuary. Wide, inviting stairs will lead to the top of a broad landing where visitors will be greeted by an orientation area. State-of-the-art video monitors will provide information on the day’s activities, as well as directional guidance to classrooms and meeting rooms. A fully accessible, multi-level, elevator will guarantee ease of navigation to every level of Heritage Hall. Next month: relocation of restrooms!

If you have questions regarding any aspect of this project, please call Bob Clark or send your inquiry to bclark@lewinsville.org.

Update – July 2018:  Work continues on the development of a Master Plan for the renovations to Lewinsville Church.  The Building Task Force and the architectural firm of LeMay Erickson Willcox Architects have been hard at work to incorporate the needs and priorities that have been identified into the Master Plan. Below is a quick review of the core renovations.

  • Restroom Renovation – new, accessible, expanded.
  • Ground Floor East Entry – new entry with an elevator to provide access to all floors, more and refurbished meeting spaces.
  • Youth Center – new floor plan and better utility of the second floor.
  • Children/Nursey Lower Level – upgrade classroom, restrooms, nursery.
  • Technology Improvements – dependable wi-fi, data access in the classrooms, streaming of services, intercom, safety and security improvements.

The Task Force made a presentation to Session in May and received approval to continue work on the project. Over the summer we will be working with Fairfax County on the building permit process and in the fall, we will be back to Session and the congregation with an update on our progress.

Update – April 2018:

The Building Task Force and the architectural firm of LeMay Erickson Willcox Architects held an after-church congregational information Town Hall on December 3, 2017 to report to the congregation the findings of the all church / ministries survey.

The results of the survey have been discussed and reviewed over the past 3 months and the needs and priorities have remained consistent.

The following are the core renovations that we are pursuing.

  • Restroom Renovation – new, accessible, expanded.
  • Ground Floor East Entry – new entry with an elevator to provide access to all floors, more and refurbished meeting spaces.
  • Youth Center – new floor plan and better utility of the second floor.
  • Technology improvements – dependable wifi, data access in the classrooms, streaming of services, intercom, safety and security improvements.
  • Children/Nursey Lower Level – upgrade classroom, restrooms, nursery.

Our plan is to have completed the Master Plan, design and associated cost, develop funding strategy scenarios, and timetable. to be presented to the Session in May and to give an update to the congregation following their review.


There is a lot to report on the facilities changes that are going on at Lewinsville.

FACILITIES MINISTRY

First let’s talk about the organizational change that has come about as a result of the Session’s Structural Task Force. A renewed emphasis has been placed on the Facilities Ministry. Under Management Ministry Group leadership, the Facilities Ministry has developed a budget for 2017 that will address both building maintenance and current year projects to improve the appearance, safety and comfort of the church.
 Since the first of the year, there have been projects that have enhanced the handicap entrance way by improving the appearance of the entry and preventing washout of mulch and soil into our drainage system near the Music Director’s office.

  • Sanctuary lighting has been upgraded and replacement fixtures have been installed to restore spotlighting and brighten the overall lighting. In addition, new dimmer switches have been installed that will allow us to tone down the brightness of the lighting and provide for a softer, dusky light. This will help provide the proper mood for our evening services.
  • Upcoming projects include replacement of electrical panels; while not as glamorous as the exterior wall and plantings, the replacement will provide for a safer environment and reduce the possibility of an electrical outage due to outdated fuses verses new circuit breaker panels.
  • Regular building maintenance items such as restroom spruce-ups, painting projects around the church, parking lot pothole repair and general clean-up all are being planned for 2017.

BUILDING TASK FORCE

In June of 2016 the Session authorized the establishment of the Building Task Force. The Task Force was charged with:

  • Identifying what building projects are to be done,
  • Who has responsibility for them,
  • How the projects will be financed and who is accountable for the coordination and completion of the projects.

The Task Force members are Tim Dokken, Jim Edmondson, Michele Gottke, Lori Gray, Pattie Gunter, Wendy Maiwurm, Adrian Steel, and staff Bob Clark and Rev. Scott Ramsey.

To date the Task Force has reviewed the outstanding projects that were a part of a laundry list of project opportunities that needed funding and action. Some of the projects were given to the Facilities Ministry as described above, others will be incorporated into renovation work this year and a larger project that will include restroom renovations, entryway enhancements and many other building improvements that will prepare the building for many years ahead.

One of the first steps that the Task Force has taken is to have a Building Reserve Study conducted. The study will provide the current status of all the building and grounds elements, including the lifespan of our building systems, furnishings, and outside property (Manse, sidewalks, parking lots, etc.…) plus it will provide the replacement cost over the course of the next 40 years. This study will be especially valuable to the Facilities Ministry as it does future planning. Another step will be gathering input from ministries of the church, staff, and interested individuals to determine the types and scale of facilities they expect to need to fulfill their respective missions.

Future endeavors of the Task Force include (with the help of designers and architects) visioning the scope of the project to be done, determining the cost associated with the vision, the way in which the project will be paid for, a capital campaign, or similar vehicle and who will carry out the project both in terms of fund raising and in construction.

There is a great deal of enthusiasm around both the short-term facilities projects and the project that is on the horizon for the renovation of and possible additions to of the church buildings and grounds.

Watch for upcoming updates on how we are progressing and also enjoy the enhancement that are accomplished by the Facilities Ministry over the weeks, months, and years ahead.


Task Force members:
John Bowen, Jim Edmondson , Lori Gray, Michelle Gottke , Pattie Gunter, Vern Gale , Roland McElroy, Wendy Maiwurm , Adrian Steel , Rev. Scott Ramsey , Bob Clark.